Investor Information Update Service In Vietnam

During the course of an investment project, changes to the investor’s information—such as name, nationality, address, or business license—are often unavoidable. To ensure legal compliance and consistency in the investment records, it is essential to adjust the Investment Registration Certificate accordingly.

VPL offers a comprehensive service for adjusting investor information on the Investment Registration Certificate, ensuring the entire process is fast, accurate, and fully compliant with legal regulations. VPL assists clients in handling complex procedures, helping investors minimize legal risks and allowing them to focus confidently on their core business operations.

General regulation

Pursuant to Clause 2, Article 40 and Clause 2, Article 41 of the Law on Investment 2020, investors are required to carry out procedures for adjustment of the Investment Registration Certificate when updating their information.

Some common cases of updating investor information on the Investment Registration Certificate include:

For individual investors

Change of personal information: Name, nationality, passport number, or other legal documents.

Change of address: Permanent residence or contact address.

For corporate investors

Change of company information: Name, registered office address, Enterprise Registration Certificate, or other legal information of the investing organization.

Change of legal representative information of the investor

Restructuring: Mergers, consolidations, or changes in the type of the investing organization, resulting in updates to the Investment Registration Certificate.

Benefits of using VPL’s service

In-depth consultation and risk prevention

VPL’s team of lawyers and specialists provides detailed guidance on relevant legal regulations, helping businesses understand the process and avoid errors that could lead to legal risks when adjusting investor information on the Investment Registration Certificate.

Accuracy and efficiency guaranteed

With extensive experience, VPL guarantees that documents are fully prepared and accurate from the very beginning, minimizing the risk of rejection or repeated requests for additional information, and ensuring a fast and smooth process.

Maximum time and cost savings

VPL offers a full-package service, from preparing documents and representing clients in submitting them to the Investment Registration Authority, to receiving the final results. This helps businesses save time and manpower on complex procedures while ensuring reasonable costs.

Comprehensive post-adjustment support

After completing the procedure, VPL continues to advise and assist businesses with related tasks, such as updating information with banks, partners, and clients.

Scope of VPL’s services

When using VPL’s investor information update service, clients will receive comprehensive support in the following areas:

Consultation and dossier assessment: VPL’s team of experienced lawyers and specialists provides in-depth advice on relevant legal regulations, analyzing and accurately identifying the information that needs to be adjusted, ensuring compliance with both your needs and the law.

Drafting and completing documents: VPL will draft all documents necessary to adjust the investor’s information on the Investment Registration Certificate on behalf of the client, ensuring completeness and accuracy. The documents require only a single signature, saving the investor time.

Submission and liaison with authorities: VPL will represent clients in submitting the documents to the competent Investment Registration Authority, closely monitoring the progress and communicating directly to provide explanations or additional documents if required. In cases where investor information appears on the Enterprise Registration Certificate, VPL will first handle the adjustment on the Enterprise Registration Certificate before adjusting the Investment Registration Certificate.

Receipt and handover of results: After the dossiers are approved, VPL receives the results on behalf of the client and hands over the adjusted Enterprise Registration Certificate and Investment Registration Certificate directly to them.

Post-adjustment advisory services: After completion, VPL continues to provide guidance on necessary procedures, such as updating information with banks, tax authorities, and relevant partners.

Frequently Asked Questions

What documents are required for updating investor information?

For updating the investor’s name on the Investment Registration Certificate:

The investor must submit a written request for adjustment to the Investment Registration Authority, together with supporting documents related to the name update, such as a passport/ Citizen Identity Cardor Enterprise Registration Certificate.

For other updates to investor information: The investor must submit a complete dossier including:

a) A written request for adjustment of the investment project;

b) A report on actual implementation of the investment project by the time of adjustment;

c) The investor’s decision on adjustment of the investment project, for institutional investors;

d) Commentaries on or documents related to adjustment of the contents specified at Points b, c, d, dd, e, g and h, Clause 1, Article 33 of the Law on Investment (if any).

In which cases is it required to update investor information on the Investment Registration Certificate (IRC)?

Some common cases of updating investor information on the Investment Registration Certificate include:

For individual investors:
Personal information changes: Name, nationality, passport/ID number, or other legal documents.
Address changes: Permanent residence or contact address.
For corporate investors:
Corporate information changes: Company name, registered office address, Enterprise Registration Certificate, or other legal information of the investing organization.
Change of legal representative information of the investor
Restructuring: Mergers, consolidations, or changes in the type of the investing organization, resulting in updates to the Investment Registration Certificate.

What is the difference between updating investor information and updating the investor?

Updating investor information is the procedure of updating the investor’s details, while updating the investor refers to cases of project transfer or capital transfer.

Is it mandatory to update investor information?

How long does it take to process the adjustment of investor information?

The procedure to adjust investor information is usually completed within 10–15 working days from the time VPL receives a complete and valid dossier from the client.

What documents are required if a foreign corporate investor needs to update its address on the Investment Registration Certificate (IRC)?

The investor must provide its Business License reflecting the new address. This document must be consularly legalized and come with a certified Vietnamese translation.

What documents are required if a foreign corporate investor needs to update the information of its legal representative on the Investment Registration Certificate (IRC)?

The investor must provide its Business License reflecting the new legal representative and the passport of the new legal representative. These documents must be consularly legalized and certified Vietnamese translations.

Will there be any penalties for failing to update investor information in a timely manner?

According to Point b, Clause 2, Article 17 of Decree 122/2021/ND-CP, failing to carry out the procedure to adjust the Investment Registration Certificate when there are mandatory changes may result in an administrative fine ranging from VND 70 million to VND 100 million.

What is the service fee for updating investor information?

Depending on the information to be updated and the related legal documents, VPL will provide a clear, all-inclusive quotation as soon as the information is received.

Get more support

If you are in need of a reputable legal consultancy unit, effective and dedicated companion in every legal issue, do not hesitate to contact VPL today!