Service For Updating And Supplementing Information On The Enterprise Registration Certificate

During the course of its operations, an enterprise may have various changes relating to the information of its legal representative, owner/member/shareholder, such as contact address or legal document number, or change of address due to administrative boundary updates, etc. Timely updating of such information on the Enterprise Registration Certificate helps ensure compliance with legal requirements and consistency in the enterprise’s legal records.

VPL offers a comprehensive and prompt service for updating and supplementing information on the Enterprise Registration Certificate, assisting enterprises in handling the entire process from preparing the application dossier to obtaining the results, thereby saving time and costs while minimizing legal risks.

General introduction about Service for changing ERC

1/ Definition

According to Article 57 of Decree No. 168/2025/ND-CP, updating or supplementing information in the enterprise registration dossier refers to cases where an enterprise updates or supplements information on the title, personal details of the legal representative, and other information in the enterprise registration dossier that do not fall under the cases of registration for change or notification of change in enterprise registration details as prescribed from Article 40 to Article 55 of Decree No. 168/2025/ND-CP.

Typically, cases of updating information on the Enterprise Registration Certificate include:

Updating or supplementing information on the title and personal details of the legal representative/owner/member, such as citizen identification card, passport, permanent address, contact address, etc. (only updating personal information of the current legal representative/owner/member, not cases of replacement by another person).

Updating the company address or tax notification address due to administrative boundary adjustments (not cases of relocation from one location to another).

Updating or adding the enterprise’s phone number, fax, email, or website.

2/ Notes when updating information on the Enterprise Registration Certificate

For enterprises whose Enterprise Registration Certificate does not contain the company’s phone number, the phone number must be added concurrently with the update, supplementation, or adjustment of the Enterprise Registration Certificate.

For information displayed on the Enterprise Registration Certificate, the enterprise will be issued an updated Enterprise Registration Certificate reflecting the new information; for information not displayed on the ERC, the enterprise will be issued a Confirmation of Change in Enterprise Registration Details.

For cases where the address update is solely due to administrative boundary changes, the enterprise should tick the option “Only administrative boundary change.”

Benefits of using VPL’s services

Comprehensive review support

Some enterprise information is not displayed on the Enterprise Registration Certificate. VPL assists in accessing the National Business Registration Portal to review the necessary updates, consolidate the information, and advise the enterprise to ensure that all required changes are made in a single update.

Synchronization of legal records

In addition to updating or supplementing information on the Enterprise Registration Certificate, VPL provides comprehensive advice on other legal documents that may also require updates (if necessary), such as the Investment Registration Certificate, the Certificate of Land Use Rights, and other licenses, ensuring full synchronization of the company’s legal records.

Post-update enterprise support

Beyond updating information, VPL guides the enterprise through related procedures following the update, such as changing the company seal, adjusting information in the tax, banking, and insurance systems, etc.

Expedited processing time

VPL’s team of experienced legal specialists will minimize processing time, maintaining regular contact with the business registration authority to monitor progress and expedite the issuance of results.

Strict confidentiality

VPL guarantees absolute confidentiality of all personal and enterprise information, strictly complying with regulations on the protection of corporate and personal data, and will not share such information with any third party.

Scope of services

Comprehensive review consultation and support: Upon receiving the request, in addition to the information to be updated as provided by the client, VPL will review the National Business Registration Portal and advise on any other necessary updates (if applicable) to ensure that all required information is fully updated.

Document preparation: The application for updating or supplementing information in the enterprise registration dossier will be prepared by VPL’s legal specialists and lawyers in accordance with the latest templates and current legal regulations.

Representation of the enterprise in carrying out all procedures: VPL will represent the enterprise in submitting the application, working with, and providing explanations to the Business Registration Office under the Department of Finance regarding the update or supplementation on the Enterprise Registration Certificate. The enterprise only needs to sign and prepare the documents as instructed, and VPL will handle the entire process on its behalf.

Receipt and handover of results: After the application is approved, VPL will receive and hand over the results to the client, including the updated Enterprise Registration Certificate and the Confirmation of Change in Enterprise Registration Details (if any).

Guidance on related procedures: VPL will guide the enterprise in carrying out related procedures such as updating information with banks, tax authorities, and social insurance agencies, etc.; and amending legal documents such as the Investment Registration Certificate, Certificate of Land Use Rights, and other licenses (upon the enterprise’s request).

Frequently asked questions

What documents should an enterprise prepare when updating or supplementing information in the enterprise registration dossier?

According to Article 57 of Decree No. 168/2025/ND-CP, the application for updating or supplementing information in the enterprise registration dossier includes:

– Application for registration of changes to the Enterprise Registration Certificate / Notification of changes to enterprise registration details (declared in Section B, Form No. 12, Appendix I issued together with Circular No. 68/2025/TT-BTC).

– In cases where the legal representative authorizes another person to carry out the procedures for amending the Enterprise Registration Certificate, a Power of Attorney must be submitted.

Does an enterprise need to re-engrave its seal when updating the address?

Typically, a company seal will display the enterprise’s address. If, after the update, the address information on the seal changes, the enterprise will need to re-engrave a new seal. VPL provides assistance to clients with seal engraving in accordance with standard templates.

When updating the passport/Citizen Identification Card (CIC) of the legal representative/member/owner/shareholder, is it necessary to submit a notarized copy of the passport/CIC?

According to Article 57 of Decree No. 168/2025/ND-CP, the required dossier for updating passport/Citizen Identification Card (CIC) information of the legal representative/member/owner/shareholder does not include a notarized copy of the passport/CIC. However, certain officers at the Business Registration Office may request a notarized copy of the passport/CIC for verifying the information in the application.

If there are multiple pieces of information to be updated, can they be adjusted all at once?

Yes, VPL assists in reviewing and advising on the necessary updates, and carries out the update and supplementation procedures for the enterprise registration dossier in one go to optimize costs and time for the enterprise.

After updating the information on the Enterprise Registration Certificate, is it necessary to update the information on any other legal documents?

This will depend on the information being updated. For example, if the enterprise updates the passport/Citizen Identification Card (CIC) or head office address on the Enterprise Registration Certificate, leading to changes in other related records such as the Investment Registration Certificate, sub-licenses, or the Certificate of Land Use Rights, the enterprise may proceed to amend these related licenses to ensure consistency across all legal documents.

How long does it take to process the application for updating information on the Enterprise Registration Certificate?

According to legal regulations, the time to complete the procedure for updating and supplementing information in the enterprise registration dossier is 3 working days from the date the Business Registration Office receives a valid application. However, the actual total time for the enterprise to receive the original Enterprise Registration Certificate may be longer, approximately 5 to 7 working days. This discrepancy is mainly due to result delivery via postal service or other internal procedures.